Based on the information we are given we then create a custom menu for our client that takes all things into consideration. We also provide the client with all the rental items they may require to properly service their event. This would include chinaware, glassware, flatware, linens, tables, and chairs. If its an outdoor event in the fall months, we even provide outdoor heaters .
That's just the beginning, we provide the servers to come to the event location, deliver our equipment and set up the event. Let's take a dinner for example, depending on the venue, tables and chairs may already be set up, in which case we would place the table linens and folded napkins on the tables, preset the flatware and preset glasses of ice water. We usually work directly with the florist or person providing the centerpieces to ensure the tables are set up prior to their arrival.
Once the tables are set , we await the guests arrival. There is always a lead server or a catering coordinator onsite at every event to ensure that all set up has been done to the clients specifications.
It is also this person's role to be sure the timing of the food and beverage service is both timely and expedient. Much thought and planning goes into the set up of an event. For example, buffet service, depending on the space and the number of guests, how many serving lines do you need? Do you need multiple buffets ? How will the buffet flow? These are all things we take into consideration to be sure the flow of the event is achieved. There is nothing worse than a floor plan that gives no consideration to the length of time it takes to get guests served. It can be a logistical nightmare! That is why we take the additional time and effort during the planning process to be sure nothing is overlooked.
Next post we will go into more detail about the event timeline and what happens after the event is over.